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Health & Safety Administrative Assistant in Beachwood Campus at Tremco Incorporated

Date Posted: 1/7/2019

Job Snapshot

Job Description

General Purpose:

To provide general and specific administrative and clerical support and regulatory record keeping services to the Roofing safety department, as well as individual jobsites.

Responsibilities and Duties:

• Perform various clerical duties to contribute to the smooth operations of the Roofing safety department.

• Process assigned tasks within projected timeline.

• Meet or exceed designated chargeability and hours worked.

• Obtain information from colleagues and design follow up strategies to ensure timeliness of information receipt.

• Assist with scheduling travel, meetings and other delegated tasks.

• Distribute vital information to the organization concerning safety cultural matters, as well as utilize office automation to create memos, reports and business correspondence (Microsoft Office Suite – Word, Excel, PowerPoint).

• Create, manage and maintain neat, organized, accurate and up to date departmental filing systems (electronic or otherwise), including but not limited to: • Updating the Field Safety Matrix

• iAuditor User Management

• Grainger Account User Management

• Grainger Equipment Inventory and Billing Summary

• Safety Training Records/Certification Management

• Incident/Injury Log Management

• Updating Measurable Safety Stats

• New Employee Onboard Training Certification Tracking

• SAP interface

• Help in the overall workflow within the safety department (miscellaneous support to Director and Managers).

• Maintain confidentiality and handle sensitive information with discretion

• Provide support on moderately complex or difficult EHS projects and initiatives.

• Track and process Roofing safety department expenses, budgets, purchase orders, and invoices.

• Participate in incident investigations, accurate recording of the details, and implementation of corrective action for all work-related incidents.

• Establish and maintain cross-functional and positive working relationships and contribute to team efforts.

• Attend educational workshops that will strengthen abilities to function in the H&S Administrative Assistant role.

Skills, Qualifications, Experience, Special Physical Requirements:

  • Bachelor's degree in Business, or equivalent experience and/or training required, should have prior experience working in a team environment.
  • Office/Business support background with 5+ years’ experience in a high paced office environment
  • Proficient with spreadsheet, word processing and database necessary
  • MS Office applications and SAP a plus
  • Ability to multi-task and prioritize work load
  • Exceptional organizational skills
  • Ability to manage multiple priorities, effective Team Player, self-motivated, quick learner
  • Excellent communication skills with the ability to read write and communicate fluently in English
  • Must be customer focused with strong written and verbal communication skills
  • Strong interpersonal skills with the ability to make group presentations 

Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, protected veteran status or visa