Regional Administrative Assistant in San Jose, CA at Tremco Incorporated

Date Posted: 9/11/2018

Job Snapshot

Job Description

Regional Administrative Assistant

*This is a work from home position

GENERAL PURPOSE OF THE JOB:

The WTI Regional Administrator is responsible to assist and support the WTI Supervisors and WTI Project Dispatcher. This position ensures the regional responsibilities are managed, tracked and executed timely. Key responsibilities include ensuring training for new hires is scheduled, reports are consolidated and communicated to the WTI Supervisor, and key metrics are tracked and communicated back to the corporate management team. The Regional Administrator has excellent communication and organizational skills.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Assist with the scheduling and onboarding of regional new hires
  • Assist with schedule communication to regional Sales Representatives and management
  • Assist with travel and hotel arrangements tor maintenance and repair routes
  • Coordinate larger supply and equipment purchases, arrange pickup, payments and cost allocation
  • Collect, track and report key measurements
    • Tool Box Talks
    • QC Reports
  • Review, manage, maintain and communicate key regional reports
  • Coordinate material orders
  • Knowledge of State prevailing wage and Davis Bacon
  • Complete Certified Payroll reports
  • SAP reporting
  • Process clothing orders
  • Maintain equipment logs for field employees
  • Support and assist with sales proposals
  • Act as backup for the Project Dispatcher
  • Create new user accounts in Click

Qualifications:

  • High school diploma or GED
  • 1-2 years related experience and/or training

Other Skills and Abilities:

  • Bilingual (Spanish) is a plus, but not a requirement
  • Superior written, oral and digital communication skills
  • Able to effectively communicate with all field personnel
  • Computer Literacy, E-mail, web, SAP, Excel, Word, IOS,
  • Organizing, planning and prioritizing administrative business functions
  • Performing Administrative activity: performing day to day administrative tasks such as maintaining, tracking and management of paper and electronic

Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, protected veteran status or disability.

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